Using a RecordsetClone with Microsoft Access Subforms

Provided by the FMS Development Team

Using a RecordsetClone is an easy way to manipulate records on a subform. Often you will use this property to perform an operation, then synchronize the form with the underlying recordset.

For instance:

You may want to create a RecordsetClone to find a record in a subform, and move the form to the record found. In the example below, we are finding the first record with a matching last name, then move to that record if one is found.

Dim strCriteria As String
Dim rstEmployees As DAO.Recordset

' Define search criteria
strCriteria = "LastName = '" & Me.txtLastName & "'"

Set rstEmployees = Me.subFrmEmployees.Form.RecordsetClone

' Find the first occurrence
rstEmployees.FindFirst strCriteria

If rstEmployees.NoMatch Then
  MsgBox "No match found"
Else
  ' Move to the record on the subform
  Me.subFrmEmployees.Form.Bookmark = rstEmployees.Bookmark
End If

While there are other ways to perform operations on records in a form or subform, using RecordsetClone is by far the fastest and easiest method.

For more information include a function to call, visit our paper Resyncing a Subform Record in Microsoft Access.